Employee Onboarding Process
From Confirmation to Integration : Your Complete Onboarding Scope
Employee Integration Scope
We guide you through each milestone – starting from candidate’s offer acceptance to their first day and beyond. Our comprehensive process ensures a smooth transition from being a candidate to our employee in their new role.
Recognizing the impact of swift employee onboarding on your business success, we’ve optimized each step to ensure new hires can be onboarded within 7 days.
Our Onboarding Process
- Customer
- Customer sends new candidate confirmation
01
Initial Confirmation & Documentation
- Vandey
- Cost estimation and HR discussion
- Online form link shared within 24 hours
- Candidate submits form within 1-2 days
- Customer
- Customer review and approval (where applicable)
02
Offer Letter Processing
- Vandey
- HR/Finance review submitted form
- Draft offer letter within 2 days
- Candidate submits form within 1-2 days
- Background verification initiation
- Customer
- Customer notification of signed agreement
03
Employment Agreement
- Vandey
- Agreement issued within 24 hours of customer approval
- Candidate signs within 2 working days
- Documentation verification completed
- Customer
- Customer arranges IT kit and materials
- Final scheduling confirmation
04
Pre-joining Coordination
- Vandey
- DOJ changes handled if needed
- Updated documentation if required
- Customer
05
Onboarding Completion
- Vandey
- Day-of-joining attendance confirmation
- IT kit handover
- Onboarding process closure
Successfully Onboarded Employee
Timeline And Expectations
Within 24 hours of confirmation
Share new joinee form link
Within 1-2 working days
Joinee to submit the form
Within 2 working days of form receipt
Offer letter preparation by HR
Immediately after preparation
Share offer letter with the customer
Within 24 hours post customer confirmation
Issue final offer letter to joinee
Within 2 working days
Offer letter signing by joinee
Escalated The customer if deadlines missed
Escalations (delayed submissions)
